GS1 UK Form of Proxy

Please read the Notice of meeting, explanatory notes and GS1 UK Regulations to entitle members to record their votes at general meetings by proxy, before completing this form in BLOCK CAPITALS:-
Quick proxy instruction
Please check this box if you wish your vote to
be recorded in favour of all the proposed resolutions
which have the support of the Supervisory Board and
as your proxy thinks fit on any additional resolutions
put to the meeting.
Indicates the resolution or candidate
has the support of the Supervisory Board.
   

 

Or direction to your proxy
If you want your proxy to vote in a certain way on the resolutions specified, please place an X in the relevant boxes below. If you do not select any of the given options, your proxy can vote as he or she chooses or decide not to vote at all. The proxy can also do this on any additional resolutions that are put to the meeting.
Membership number
Company name *
Postcode *
I/We
being a member/members of GS1 UK and entitled to vote, hereby appoint
the Vice Chairman of the Association (or his appointee)
or
the following Member of the Association (see notes 1 and 2)
Name
Of (Member company name)
Membership number
Postcode
as my/our proxy to vote on my/our behalf at the Annual General Meeting of the Association to be held on Tuesday 8th November 2011 and at any adjournment thereof as he/she so ever thinks fit or as indicated below.
Email *
 
 
    FOR AGAINST ABSTAIN
1 To confirm the minutes of the thirty-fifth Annual General Meeting subject to the amendment, to approve Andrew Osborne as the Staff Director.
2 To receive and adopt the Financial Statements for the year ended 30 June 2011.
3 To re-appoint Kingston Smith LLP as auditors and authorise the Supervisory Board to fix their remuneration.
4 To elect as Vice Chairman the candidate Richard Copperthwaite listed in the Notice of Annual General Meeting documentation.
5 To elect the Finance Director to the Board (Dave Crapnell) listed in the Notice of Annual General Meeting documentation.
6 To elect as Non-executive members of the Supervisory Board five candidates whose details are listed in the Notice of Annual General Meeting documentation.
  Nominated by the Supervisory Board
 
    FOR AGAINST ABSTAIN
John MacFarlane
Chris Wilber
Rob Fraser
Monique Picou
Chris Poole
   
 

Notes to the proxy form
GS1 UK regulations to entitle members to record their votes at general meetings by proxy

  1. Any Member of the Association entitled to be present and to vote at any general meeting may appoint a proxy to attend in place of the Member.
  2. Only a Member of the Association can be appointed as a proxy.
  3. The instrument appointing a proxy shall be in writing under the hand of the appointer or his attorney duly authorised in writing in the form specified by the Supervisory Board as printed with this AGM documentation. Facsimile proxy appointment using the same form is acceptable. Faxes may be sent to the Company Secretary on 0207 691 7201. Email proxy appointment using the form specified by the Supervisory Board is acceptable. The proxy appointment form may be emailed to andrew.osborne@gs1uk.org.
  4. The instrument appointing a proxy shall be deposited at the Associations registered office or received at the designated email address not less than 48 hours before the time for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote. In default, the instrument of proxy shall be treated as valid.
  5. The proxy appointment instrument shall be valid for the meeting for which it was issued, that is the Annual General Meeting to be held on 8th November 2011, or for any adjourned meeting thereof.
  6. A vote given in accordance with the terms of an instrument appointing a proxy shall be valid notwithstanding the revocation of the proxy provided that no intimation in writing of such revocation shall have been received at the registered office before the commencement of the meeting or adjourned meeting at which the proxy is used.
  7. A Member who has sent in a proxy form may revoke it and is deemed to have done so if his/her representative attends the meeting.
  8. A Member present as a proxy will record the votes of the Members for whom he/she is proxy (“proxy votes”) by means of a voting card or cards. For each resolution, the Company Secretary will prepare voting cards to enable a proxy to record the number of proxy votes which he wishes to cast for and against the resolution or abstain. These will be given to the proxy as he/she enters the meeting and collected and counted following the show of hands on each resolution. In addition, the Company Secretary will prepare a checklist to record the instructions for, against or abstentions for each resolution as given on proxy appointment and instruction forms.
  9. The results of a vote on any question will be derived from the votes cast on the show of hands (of members personally present) and cast by the proxies as recorded through the voting cards.